Swisse Quality Club Assessment

The following assessment form can be completed independently by members of your local Club, or in conjunction with you District/Regional Manager or Regional Development Officer.

It has been designed to be used in conjunction with the Quality Club Program to give Clubs an introspective look at their Clubs policies, procedures and people (volunteer) management practices.

If you have any queries with regards to the Quality Club Assessment please contact your local District/Regional Manager, or your Regional Development Officer.

Club Name
District / Region
What is your position within the Club

Please note anyone within the club can complete this form. As it provides feedback from a variety of points of view.
List the type of Football the Club is involved with

List the type of Football the Club is involved with Auskick Junior Youth School Colts Senior Community Rec Female / WAWFL Vets WAFL

select all that apply
1. Club Administration and Governance

The WAFC recommends all clubs are incorporated entities which requires a constitution registered with the Department of Consumer and Employment Protection (DOCEP).

By becoming incorporated clubs are recognised as a legal entity and eligble for important insurance cover.
1.1 Is your Club incorporated under state law?

1.1 Is your Club incorporated under state law? Yes No Unsure
1.2 Does your Club operate under a Constitution, registered with the Department of Commerce?

1.2 Does your Club operate under a Constitution, registered with the Department of Commerce? Yes No Unsure
1.3 What year was your constitution last reviewed/amended?
1.4 Does your Club have by-laws associated with the constitution?

1.4 Does your Club have by-laws associated with the constitution? Yes No Unsure
1.5 Your Clubs Executive Committee includes

1.5 Your Clubs Executive Committee includes President Vice President Treasurer Secretary Registrar Other
1.6 If other, please list
1.7 Please select other portfolios on your Clubs Management Committee

1.7 Please select other portfolios on your Clubs Management Committee Auskick Coordinator Registrar Social Coordinator Canteen Manager Bar Manager Schools Liaison Coordinator Coaches Coordinator Football Manager Sponsorship Coordinator Equipment Coordinator League / JCC Delegate Website Coordinator Senior Football Junior Football Other
1.8 Other please list below
1.9 Are all Committee Positions Currently Filled?

1.9 Are all Committee Positions Currently Filled? Yes No Yes - but some people are filling multiple roles
1.10 If No - which positions are vacant
1.11 Please select all the methods your Club uses to contact members and keep them informed of Club happenings.

1.11 Please select all the methods your Club uses to contact members and keep them informed of Club happenings. Website Email Newsletter Mail Word of Mouth SMS Other
2. Financial Management
2.1 Please select the policies and procedures your Club currently has in place to control and monitor Club spending

2.1 Please select the policies and procedures your Club currently has in place to control and monitor Club spending Spending limits for various personnel At least two signatories for payments Purchase orders for all expenditures
2.2 Financial Records: as a Club do you -

2.2 Financial Records: as a Club do you - keep an accurate set of accounting books present financial reports at each committee meeting compile an annual budget at the start of each season monitor and adjust your budget as a result of financial progress
2.3 Does your Club use a computer program to maintain your financial records?

2.3 Does your Club use a computer program to maintain your financial records? Yes No Unsure
2.4 If yes, which program do you use?
3. Insurance

Insurance is an important part of risk management for all Clubs. Without sufficient insurance in all forms Clubs can leave themselves in a precarious financial sutuation.

Insurance is also a requirement for all Junior Clubs as defined in the Junior Compeition By-Laws
3.1 Does you Club currently hold

3.1 Does you Club currently hold public liability insurance adequate building insurance to cover full replacement (Note: may be through local govt and in lease terms) sufficient contents insurance for replacement of all club property professional indemnity insurance for committee members, coaches, officials, volunteers and other Club personnel insurance policies to cover both regular activities and special events
Football Environments

The following section relates to the different environments that exist within a Football Club. Each are related to policies or guidelines that good clubs have in place to assist in the day to day and match to match management of a Club.

Through research conducted by the WAFC it has become evident that a clubs ability to manage these environments has a direct effect on your ability to recruit and retain players, coaches, volunteers and committee members.

As such the development of welcoming, fun, safe, inclusive, healthy and supportive club environment should be a priority.
4. Healthy Club Environments

The policies/guidelines shown below relate to serious health issues that are apparent in society and in some cases magnified within the context of sporting clubs.

Some of the question also relate to legal requirements for sporting clubs, to ensure they comply with state and local legislation.
4.1 If your club operates a canteen is it registered with your Local Council as a food serving premises

4.1 If your club operates a canteen is it registered with your Local Council as a food serving premises Yes No Unsure
4.2 Does Your Club hold a Liquor license, and meet all Liquor Licensing Requirements?

4.2 Does Your Club hold a Liquor license, and meet all Liquor Licensing Requirements? Yes No Unsure We Do not sell alcohol
4.3 Do you require all bar staff to complete a Responsible Service of Alcohol Course?

4.3 Do you require all bar staff to complete a Responsible Service of Alcohol Course? Yes No Some but not all We do not sell alcohol
4.4 Does you club complete Match Day checklists

4.4 Does you club complete Match Day checklists Yes No Unsure
4.5 Please select those for which your Club has a policy/guidelines in place

4.5 Please select those for which your Club has a policy/guidelines in place Smokefree Facilities Match Day Checklists Healthy Eating options in canteens/kiosks Alcohol - Responsible service (only applicable to licensed clubs) Injury management and referral Sun protection Other
4.6 If your club has other policies relating to health issues please list them below
5. Social Environments

As mentioned above the ability to provide an inclusive and welcoming club environment is a key to recruiting and retaining members, players and volunteers.

The Social environment is critical as footy looks to attract new members through female footy, and a push into new populations such as new migrants and refugees within Australia.
5.1 Is your club currently compliant with Working with Children Legislation?

5.1 Is your club currently compliant with Working with Children Legislation? Yes No Unsure
5.2 Please select the policies/guidelines that your Club has in place to provide a better social environment

5.2 Please select the policies/guidelines that your Club has in place to provide a better social environment Child Protection Policy Prohibited Persons Screening for those working with Children Complaints handling processes Anti-Harrassment Policies (sexual, racial and religious) Other
5.3 If your Club has other policies relating to social environments and inclusive practices please list them below.
6. Game Environments

Relates to the on-field football environments ensuring that players, coaches, spectators and referees are all able to enjoy practices and matches in an environment that is fun, safe and inclusive.
6.1 Please select the policies/guidelines that your Club has in place to provide a better social environment

6.1 Please select the policies/guidelines that your Club has in place to provide a better social environment Codes of Conduct (Signed and Displayed) Player Rotation (Junior Clubs) Player Transition Pathways (Youth-Senior) Coach Education Other
6.2 If your Club has other policies relating to game environments and inclusive practices please list them below.
6.3 Are all of your Clubs Coaches accredited to league minimum standards?

6.3 Are all of your Clubs Coaches accredited to league minimum standards? Yes No Unsure
6.4 Are any of your Coaches Level 2 Accredited - or accredited above league minimum requirements?

6.4 Are any of your Coaches Level 2 Accredited - or accredited above league minimum requirements? Yes No
6.5 Does your Club have any Coaches with Level 3 accreditation?

6.5 Does your Club have any Coaches with Level 3 accreditation? Yes No
6.6 Are all of your Clubs Trainers accredited to league minimum standards?

6.6 Are all of your Clubs Trainers accredited to league minimum standards? Yes No Unsure
7. Codes of Conduct

Codes of Conduct are an effective way to promote good behaviour and to highlight behaviour which is unacceptable within a Football Club.

However as is the case with most policies and guidelines they are only effective when they are applied and adhered to.
7.1 Please select the codes of conduct which your Club currently uses/applies to promote good behaviour from your members.

7.1 Please select the codes of conduct which your Club currently uses/applies to promote good behaviour from your members. Players Coaches Team Managers Runners Umpires (including club appointed umpires) Water Carriers Interchange Stewards Trainers Scorers Parents Spectators Other

However as is the case with most policies and guidelines they are only effective when they are applied and adhered to

please select
7.2 If your Club has other Codes of Conduct which it uses please list them below.
8. Volunteer Management

This section refers to how well you recruit, reward, retain and train your volunteers.

In WA Football we rely on nearly 46 000 volunteers to help manage Clubs, Leagues and Games. These volunteers range in their roles from the WAFC commissioners through to the person who washes the jerseys or cuts the oranges for half time.

Football would not function without their efforts, and we have found that the clubs which provide the best environments and support to their volunteers are the most successful.
8.1 Does your Club have Volunteer Position Descriptions?

8.1 Does your Club have Volunteer Position Descriptions? Yes For some but not all volunteers No Unsure
8.2 If yes do they include the following information?

8.2 If yes do they include the following information? Objectives of the role Responsibilities of the role Relationships (who they report to) Accountability Approximate time required (either weekly, throught out the season, or yearly)
8.3 What does your club do to reward and thank your volunteers?

8.3 What does your club do to reward and thank your volunteers? Nominate them in the RAC Volunteer of the Year Register them on the AFL Volunteer Registration Database Hold a Volunteer recognition function Discounted club memberships Thank you letters Other
8.4 If your Club has other ways to thank your volunteers please list them below.
9. Planning

Planning is important for clubs to ensure they stay on task in regards to achieving goals and to help maintain the clubs key focus.

The development of Strategic and Operational plans can be of great benefit to committees both current and incoming. They can also provide impetus for Volunteers to be involved as they can easily identify the tasks involved in completing roles.
9.1 Does your Club have a current Strategic Plan?

9.1 Does your Club have a current Strategic Plan? Yes No Unsure
9.2 If yes, how often is the plan referred to?

9.2 If yes, how often is the plan referred to? Never Annually Every Couple of Months Monthly Weekly
9.3 Select the areas covered by your strategic plan?

9.3 Select the areas covered by your strategic plan? Membership Growth Member Retention Coach Development Club Management Volunteers Sponsorship Facilities Equipment Uniforms Other
9.4 If other please list.
9.5 Was an operational plan developed to assist in achieving the goals of the Strategic Plan?

9.5 Was an operational plan developed to assist in achieving the goals of the Strategic Plan? Yes No Unsure
9.6 Does your operational plan include the following?

9.6 Does your operational plan include the following? Actions (What) Responsibilities (Who) Time frame (When) Priority Resources ($ or equipment)
10. Community Relationships

Football Clubs are a key part of any local community and the ability of a club to effectively form strong relationships with its local stakeholders can lead to more members, better funding, improved facilities, and a better overall club.

For the following relationships please define the current status of the relationship and briefly describe the reasons why.
10.1 District Football Development Council (DFDC)

10.1 District Football Development Council (DFDC) Very Strong Strong Average Non existent Strained Adversarial
Why?
10.2 League Office (Senior Clubs) or JCC (Junior Clubs)

10.2 League Office (Senior Clubs) or JCC (Junior Clubs) Very Strong Strong Average Non existent Strained Adversarial
Why?
10.3 Junior Club - Senior Club (vice versa)

10.3 Junior Club - Senior Club (vice versa) Very Strong Strong Average Non existent Strained Adversarial
Why?
10.4 Local Primary Schools

10.4 Local Primary Schools Very Strong Strong Average Non existent Strained Adversarial
Why?
10.5 Local Secondary Schools

10.5 Local Secondary Schools Very Strong Strong Average Non existent Strained Adversarial
Why?
10.6 Local Government

10.6 Local Government Very Strong Strong Average Non existent Strained Adversarial
Why?
10.7 Local Media Groups

10.7 Local Media Groups Very Strong Strong Average Non existent Strained Adversarial
Why?
10.8 Other users of your facilities

10.8 Other users of your facilities Very Strong Strong Average Non existent Strained Adversarial
Why?
10.9 Nearby Summer Sporting Clubs

10.9 Nearby Summer Sporting Clubs Very Strong Strong Average Non existent Strained Adversarial
Why?

Swisse Quality Club Assessment

Swisse Quality Club Assessment

1. Club Administration and Governance

2. Financial Management

3. Insurance

Football Environments

4. Healthy Club Environments

5. Social Environments

6. Game Environments

7. Codes of Conduct

8. Volunteer Management

9. Planning

10. Community Relationships